Privacy Policy

Qube OOH Ltd (“Qube OOH”, “we”, “us”, or “our”) is committed to protecting the privacy and security of the personal data of our employees, partners, clients, candidates, and other individuals whose data we may collect in the course of our Human Resources and Out Of Home advertising operations.

This Privacy Policy explains how we collect, use, and protect your personal information.

We are Qube OOH a UK-based out-of-home (OOH) media agency. Our registered address is:C/O Freeths Llp 3rd Floor, Northgate House, 450-500 Silbury Boulevard, Milton Keynes, England, MK9 2AD and registered company number is: 16148577.

1. Information We Collect

We may collect and process the following types of personal data that you may provide to us by contacting us:

a) Employee and Candidate Information

• Full name, date of birth, contact details
• CVs, employment history, education details
• Right to work documents (e.g., passport, visa)
• Tax and banking information for payroll
• References and background checks
• Performance and attendance data

b) Client and Partner Information

• Business contact details (name, email, phone number)
• Billing information
• Job role and responsibilities
• Communications with Qube OOH

c) Website and Marketing Information

• IP address, browser type, and usage logs
• Cookie data (for analytics and user experience)
• Information provided via our website contact forms

2. How We Use Personal Data

We use the collected personal data for the following purposes:

• Recruitment, onboarding, and HR management
• Payroll and statutory reporting
• Performance and talent management
• Providing services to our clients
• Responding to inquiries and support requests
• Legal and regulatory compliance
• Marketing and communication (with appropriate consent)
• Send relevant updates, proposals or newsletters (with your consent)
• Improve our website and user experience

3. Legal Bases for Processing (Where Applicable)

We process personal data on the following bases:

• Consent: where you have given us clear permission
• Contract: where processing is necessary for a contract
• Legal Obligation: for statutory or regulatory requirements
• Legitimate Interests: where processing supports our operational needs in a balanced manner

4. Data Sharing and Disclosure

We may share your information with:

• Government or legal authorities (as required)
• Payroll and benefits service providers
• Background screening agencies
• Cloud and software service providers (e.g., HR platforms)
• Marketing and analytics providers (for website use)

We ensure all third-party processors are bound by strict confidentiality and data protection obligations.

5. Data Retention

We retain personal data only for as long as necessary for the purposes outlined above, and in compliance with legal, regulatory, and contractual obligations.

For example:

• Employee records: up to 6 years post-employment
• Candidate CVs: up to 12 months (unless otherwise agreed)
• Client data: as long as the business relationship exists and as required by law

6. Data Security

We take appropriate technical and organizational measures to protect personal data against unauthorized access, disclosure, alteration, or destruction. These include encryption, secure access controls, and regular audits.

7. Your Rights

Depending on your jurisdiction, you may have the right to:

• Access your personal data
• Correct or update your data
• Request deletion of your data
• Object to processing or request restriction
• Data portability
• Withdraw consent (where processing is based on consent)
• Lodge a complaint with a data protection authority

To exercise any of these rights, contact us at: info@qubeooh.com

8. International Data Transfers

If personal data is transferred outside the UK/EU/EEA, we ensure that such transfers are made in accordance with applicable data protection laws and that adequate safeguards (such as standard contractual clauses) are in place.

9. Cookies and Tracking Technologies

Our website uses cookies and similar technologies to improve user experience and analyse site usage. You can manage cookie preferences via your browser settings or our cookie banner.

10. Third-Party Links

Our website may link to other websites. We are not responsible for their content or privacy practices.

11. How to Contact Us

If you have any questions about this policy or your data, contact:
Email: info@qubeooh.com

Last Updated: 21/07/2025